Privacy Policy — Siensi Financial Solutions

Last updated: 8 November 2026 (draft)

This policy explains how Siensi Financial Solutions Limited ("we", "us", "our") collects, uses and protects personal data when you use this website (siensifinancial.co.uk) or contact us about our accountancy services. We handle personal data in line with UK data protection law, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Data controller: Siensi Financial Solutions Limited, a company registered in England and Wales with company number 15817421, registered office 167-169 Great Portland Street, London W1W 5PF.
Contact: info@siensifinancial.co.uk · 01293 222508

1. What information we collect

Enquiries: your name, email address, phone number and the content of your message when you email, call or otherwise contact us.
Client information: if you become a client, the information needed to provide our services (for example identity, contact, financial and tax information). This will be explained in your engagement letter.
Technical data: our hosting provider records basic server logs (such as IP address and pages requested) for security and operational purposes.

We do not use analytics, advertising or tracking cookies on this website. Pages load fonts from Google Fonts and a script from code.jquery.com, so those providers receive your IP address when you visit.

2. How we use your information

To respond to your enquiry and provide the services you have asked for
To provide services under a contract and administer that relationship, including billing
To meet our legal and regulatory obligations, including anti-money-laundering checks and record-keeping for accountancy work
To protect the security of our website and systems

We do not sell your personal data, and we do not use it for third-party marketing.

3. Legal bases

Under UK GDPR we rely on: contract (to provide services you have engaged us for, or to take steps at your request before a contract, such as answering an enquiry); legal obligation (for example AML checks and statutory record-keeping); legitimate interests (running and securing our business and website in ways you would reasonably expect); and consent, where we ask for it specifically.

4. Who we share data with

We share personal data only where necessary: with our IT, software and hosting providers, with professional advisers, with our anti-money-laundering supervisory authority where required, with HMRC, Companies House and other authorities where required by law or in the course of an engagement. Anyone processing data for us must protect it appropriately.

5. How long we keep your data

Enquiries that do not lead to an engagement: up to 12 months, then deleted.
Client records: for the length of the engagement and normally 6 years afterwards, in line with tax, AML and professional record-keeping requirements.
Server logs: kept by our hosting provider on a short rolling basis.

6. Security

This website is served over HTTPS, and we apply appropriate technical and organisational measures to protect the personal data we hold. If a personal data breach risks your rights and freedoms, we will notify you and the Information Commissioner's Office as required by law.

7. International transfers

We aim to keep personal data in the UK or the European Economic Area. Where a provider processes data elsewhere, we make sure appropriate safeguards are in place, such as adequacy regulations or standard contractual clauses.

8. Your rights

You have the right to access, correct or erase your personal data, to restrict or object to processing, to data portability, and to withdraw consent where processing is based on consent. To use any of these rights, email info@siensifinancial.co.uk. We will respond within one month.

If you are unhappy with how we have handled your data, you can complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113. We would appreciate the chance to resolve your concern first.

9. Changes to this policy

We may update this policy from time to time. The date at the top shows when it was last revised.